Five AI systems that hand a trades business back 8 hours a week. Built and tested on a real one.
Nothing to install. No subscription. Works with the free version of ChatGPT, Claude or Gemini.
Australian tradies lose 8 to 12 hours a week to admin. Quoting, invoicing, chasing money, answering messages. At $90 an hour, here's what that's worth.
Sources: Xero Small Business Insights and ABS for admin hours. Harvard Business Review study of 1.25 million leads and audit of 2,241 businesses for response time. Xero 2024 for late payment. The full source list is printed in the back of the guide.
Each one is a complete build: the problem, what it looks like working, the step by step setup, the exact prompt to copy, and how to automate it once you trust it.
An enquiry lands while you're on a roof. Seven minutes later a proper reply is sent, in your voice, asking the right questions, without you leaving the job.
1 to 2 hrs a week plus the jobs you're losingFour escalating follow ups written once, while you're calm. Day 1, 7, 14 and 30. You never have to decide how annoyed to sound again.
1 to 2 hrs a weekOne job photo becomes a week of posts. Twenty minutes on a Friday and your business stops looking dead online.
2 to 3 hrs a weekEvery review answered properly in ten minutes a week, including the bad one, written by something that isn't furious.
30 mins a weekTalk at your phone for two minutes before you drive off. Get back a sorted list of what's urgent, what's money, and what you've forgotten.
1 to 2 hrs a weekWe'd rather you didn't buy it than bought it and felt ripped off. Read the left column first.
Instant download. If it's not useful, reply to the receipt within 30 days for a refund and keep the guide.
No. Every system in here works on the free tier of ChatGPT, Claude or Gemini. There's nothing to install and no subscription to buy. If you already pay for one it'll work a bit better, but that's it.
If you can copy and paste, you can do all five. There's no code, no software setup and no jargon. Each system has a "level it up" section at the end for automating it later. That part is optional and clearly marked.
That's the most common reason people quit, and it's exactly what Chapter 2 fixes. You build a Voice File once, ten minutes including three real messages you've already sent, and paste it at the top of every chat. It's the difference between output you'd send and output you delete.
Some of it, and there's a whole chapter on exactly which. You get a green, amber and red rule covering what's fine, what needs stripping first, and what should never go near it, plus the two settings worth changing in your account. It's the question most AI guides skip.
No. There are prompts, full ones, written out and ready to copy, but each sits inside a system with the setup, what good output looks like, the specific trap to avoid, and how to automate it once you trust it. A prompt with no system around it is what you get for five dollars, and it's why those don't work.
Yes. The examples lean on pressure washing because that's the business it was built on, but the systems are the same for electrical, plumbing, landscaping, cleaning, painting, concreting or pest control. Anything where you quote a job, do it, invoice it and chase it.
Reply to your receipt within 30 days and we'll refund you. Keep the guide either way. Chasing a $19 refund isn't a good use of anyone's afternoon.
Five systems. One a week. In five weeks the admin that owns your evenings is running without you.